Event planning

Anything involving guests who aren't in your KinLife family: a birthday party, a playdate, a dinner with friends. For events that only involve your own family, just use the calendar directly.

Ask the assistant to plan something and name the guests:

• “Plan a dinner with Sarah and Mike next week and message them”
• “Organise a playdate with the Taylors this weekend, email them”

The assistant gathers the details it needs (rough dates, duration, who to invite, how to reach each person) and then asks for your go-ahead before it contacts anyone.

1. 1Gather details. Confirm the event basics and the guest list.
2. 2Contact invitees. Each guest with a phone number is messaged on WhatsApp. A guest you only have an email address for gets an email listing the dates, and replies to it. A guest who uses KinLife is asked by their own assistant.
3. 3Collect availability. Guests choose from the two to four times you proposed. On WhatsApp, a scope-limited assistant chats with each guest just to collect their answer; an emailed reply is read for the times it mentions.
4. 4Resolve a slot. Once every guest has answered, a background job picks the time that suits the most people. If two times tie, KinLife asks you to choose, and if the plan runs out of time first it is cancelled and you are told.
5. 5Finalise & invite. The event goes onto your family calendar. Confirmed guests with an email address get a calendar (.ics) invitation by email, and guests reached on WhatsApp get a confirmation there.

Guests on WhatsApp get a temporary, restricted chat. The assistant they talk to can only collect availability. It has no access to your calendar, your notes, or anything else about your family. Guests reached by email simply reply to the email; no assistant is involved.

Ask in chat for the status: who's been contacted, who's responded, and whose availability is still outstanding. You can cancel the whole session at any time. To change the dates or add a guest, cancel it and start a new one.